Delegate Entitlement

Delegate Entitlements

Delegate Entitlement is the number of free delegate places each Students’ Union is permitted to send to National Conference. Delegate entitlement is based on how many students are at the institution.

NUS covers the following costs delegates only: bed and breakfast accommodation on Tuesday 25 and Wednesday 26 April and the costs involved in administering the event. Travel and other meals should be covered by the Students’ Union. Please Note that many fringes are catered.

‘Fair Representation on NUS Conference delegations’ is a motion that was passed at National Conference 2014, changing NUS’ rules on the make-up of delegations to National Conference. The motion means that all delegations will have to have at least 50% selfdefining women on them (rounded down).

Fair Representation

Delegate Entitlement 2016-17

Delegate elections

All universities and public sector higher education colleges must elect their delegates by cross campus ballot (one office bearer may be an ex-officio delegate). If you feel you feel unfairly penalised by such an arrangement you should contact the Democratic Procedures Committee via governanceteam@nus.org.uk. 

Further Education colleges are exempt from the requirement to hold a cross campus ballot, though this is encouraged where possible. A declaration that the cross campus ballot has taken place is included on the registration form for Conference. Each Union is entitled to appoint and send up to three observers who have speaking rights.

Delegate Rights

 DELEGATE | A student or elected student officer who is appointed to attend as a voting delegate to National Conference on behalf of an NUS Constituent Member (Students’ Union). Delegates should be elected by cross campus ballot to represent students from that constituent members. A delegate is either from a Further Education or Higher Education institution.

Members of NUS committees are not entitled to attend the National Conference as a delegate or observer from a Constituent Member except for the NEC who are voting delegates and for the limited observer places from each of the Nations, Liberation, Sections and area organisations as per Rule 309.

The ‘Delegate’ pass gives voting and speaking rights on conference floor, access to both the fringes & exhibition and includes B&B accommodation on Tuesday 25 and Wednesday 26 April. Delegates from the same union will be required to share twin accommodation. 

Observer Rights

Types of Observers include:

·         A Students' Union observer

·         A Students' Union 'free' observer (only available to unions with a delegate entitlement of ONE, accommodation included) 

·         An NUS Committee member (Liberation, Sections or Nations) with accommodation

Please note Student Union staff cannot attend as Observers and should instead register as Balcony Visitors.

OBSERVER | A student or elected student officer who is appointed to attend as a speaking observer to National Conference on behalf of an NUS Constituent Member (Students’ Union). Observers are either a Higher Education or Further Education union or other parts of NUS membership (Area Organisations, Nations, Liberation or Sections - see Rule 309).

Members of NUS committees are not entitled to attend the National Conference as a delegate or observer from a Constituent Member except for the NEC who are voting delegates and for the limited observer places from each of the Nations, Liberation, Sections and area organisations as per Rule 309.

The ‘Observer’ pass includes a fee which gives the observer access to conference floor with speaking rights, access to both the fringes & exhibitions. Accommodation on Tuesday 25 and Wednesday 26 April can be added (provided you have registered by the accommodation deadline). The only unions exempt from the fee shall be Unions with a delegate entitlement of 1. Observers from the same union or from NUS Committees will be required to share twin accommodation. Observer places are limited to 3 per Union, Nation, Liberation, Sections and 2 per Area organisation (see Rule 309).